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NEWCASTLE LAKE MACQUARIE
CLAY TARGET CLUB INC.
RULES
TABLE
OF CONTENTS
Part
1 Preliminary.
4
1
Name.
4
2
Definitions
4
3
Construction
4
4
Objects.
4
5
Powers.
5
Part 2 Membership.
6
6
Classes of Members.
6
7
Transitional Membership
7
8
Applications for membership 7
9
Duties of members.
8
10 Discipline
of members - Relevant
Conduct
..8
11
Discipline of members - Committee Powers.
8
12
Disputes among members.
9
13
How membership
ends
9
14
Membership entitlements not
transferable..........
...
9
15
Liability of
members
...
.....9
16 Register of members.
9
17
Fees and Subscriptions.
10
Part 3 The Committee.
10
18
Rules
and Membership
.
..
...
...10
19
Powers of the
Committee
..
...10
20
Election of Committee Members.
10
21
Public Officer / Secretary Duties.
11
22
Treasurer
11
23
Casual Vacancies.
11
24
Removal
of a Member
12
25
Meetings and Quorum..
12
26
Chair of Committee.
12
27
Delegation by Committee to
Sub-Committee.
13
28
Voting and decisions.
13
Part 4 General meetings.
13
29
Annual General Meetings (AGM)
13
30
Special general meetings (SGM)
13
31
Notices.
14
32
Quorum
15
33
Presiding Member 15
34
Minutes to be kept
15
35
Adjournment
15
36
Making of decisions.
15
37
Voting
16
Part 5 Miscellaneous. 16
38
Source of Funds.
16
39
Management of Funds.
16
40
Alteration of Rules.
16
41
Common Seal
16
42
Custody of Books.
17
43
Inspection of Books.
17
44
Notices.
17
45
Manner of Giving Notices Members
17
46
Time When Notice Effectively Given.
17
Part 1 Preliminary
1
Name
The
name of the association is Newcastle Lake
Macquarie Clay Target Club Inc.
2
Definitions
In
this document, unless the context otherwise
indicates or requires:
a)
the
Act means the Associations Incorporation Act 1984;
b)
ACTA
means the Australian Clay Target Association Incorporated;
c)
the
Club means the Newcastle Lake Macquarie Clay Target Club Incorporated;
d)
Club
Rules means
rules made by the Committee from time to time
for the conduct of members and competitions
and any other matter relating to the Club;
e)
Committee
means the Executive Committee of the Club as elected in accordance with
these Rules;
f)
Financial
member
means a member who has paid all membership
fees for the relevant calendar year;
g)
Presiding
Member means
the member responsible for running a meeting
(whether a Committee meeting or a general
meeting);
h)
Regulations
means
the Associations Incorporation Regulation
1999;
i)
Rules
is a reference to the provisions of this document;
j)
Shooting
Rules
is a reference to the shooting rules as
adopted by the ACTA;
k)
Special
Resolution means
a special resolution passed in accordance with
the requirements
set out in the Act from time to time;
and
l)
State
Association means
the New South Wales Clay Target Association
Incorporated.
3
Construction
This
document must be construed with reference to
the provisions of the Act and, unless the
context otherwise indicates or requires, terms
used in this document have the same meaning as
they have in the Act.
The
provisions of the Interpretation
Act 1987 apply to this document in the
same manner as they would apply if this
document were an instrument made under the
Act.
4
Objects
The
objects of the Club are to:
a)
promote and administer the sport of
clay target shooting within the Newcastle,
Lake Macquarie and surrounding region;
b)
act in good faith to ensure the
maintenance and enhancement of the Club and
the sport of clay target shooting;
c)
control, manage and conduct clay target
shooting competitions and championships;
d)
enforce and uphold the Shooting Rules,
regulations and competition formats;
e)
promote the safe handling of firearms;
f)
promote the health, safety and
sportsmanship of shooters, and assist them to
realise their athletic potential;
g)
obtain for the Club, its members or
shooters, sponsorship or other forms of
support for the sport of clay target shooting;
h)
have regard to the public interest and
ensure that environmental considerations are
taken into account where relevant to the
Clubs activities;
i)
select, control and support teams or
sides to represent the region, zone and/or
state in competition;
j)
strive for greater public recognition
of the sport of clay target shooting and the
Club;
k)
participate as a member Club in
affiliation with ACTA in uniform promotion and
administration of the sport of clay target
shooting throughout Australia.
l)
The Club recognises the New South Wales
Clay Target Association Incorporated as the
authority for the sport of clay targeting
shooting in New South Wales. The Club
recognises the ACTA as the national authority
for the sport of clay targeting shooting in
Australia.
5
Powers
Solely
for the purpose of furthering its objects, the
Club has the rights, powers and privileges of
a natural person. Without limiting the
generality of the foregoing, it has the power
to:
a)
buy, sell, and generally deal with
property of all kinds;
b)
construct, develop, improve or maintain
buildings, grounds or amenities;
c)
engage or otherwise deal with
employees;
d)
invest and deal with the money of the
Club in such a manner as from time to time is
thought fit;
e)
borrow or raise money on any terms and
conditions, with or without security;
f)
draw, make and endorse cheques;
g)
lend money or give credit to any person
for the purpose of pursuing the objects of the
Club;
h)
prepare and publish, in any form,
material relating to clay target shooting or
the activities of the Club;
i)
join or affiliate with other clubs
having like or similar objects;
j)
obtain relevant gaming and liquor
licences;
k)
receive and accept gifts;
l)
sponsor and award scholarships out of
Club funds;
m)
maintain insurance required by law and
may maintain any insurances considered
appropriate by the Committee; and
n)
do all other acts necessary or
incidental to promote and attain the objects
of the Club.
Part 2 Membership
6
Classes
of Members
a)
The classes of membership are:
i)
General Members, who have the right to
be present, speak and vote at General
Meetings;
ii)
Paid Life Members, who have the right
to be present, speak and vote at General
Meetings;
iii)
Honorary Life Members, who have the
right to be present, speak and vote at General
Meetings; and
iv)
Temporary Members, who have no right to
be present, speak or vote at General Meetings.
b)
General
Member
A
person is a General Member if he or she has:
i)
submitted a written application to the
Secretary of the Club;
ii)
paid all of the membership fees set by
the Club; and
iii)
been approved by the Committee.
c)
Paid
Life Members
A
person is a Paid Life Member if he or she has
prior to the date of these Rules being
adopted:
i)
submitted a written application to the
Secretary of the Club;
ii)
paid a prescribed sum determined by the
Committee being not less than 10 times the
annual fee;
iii)
been approved by the Committee; and
iv)
there are to be no further Paid Life
Members to be approved by the Committee after
the adoption of these Rules.
d)
Honorary
Life Members
The
Committee may confer an Honorary Life
Membership for meritorious service to the Club
if the member has been:
i)
a General Member or equivalent for at
least five consecutive years;
ii)
recommended by the Committee and such
recommendation has been posted on the Club
noticeboard for one month prior to the Annual
General Meeting at which their eligibility for
Honorary Life Membership is to be considered;
and
iii)
voted an Honorary Life Member by
seventy five percent of members present at the
Annual General Meeting.
At
no time can the Club have any more than three
Honorary Life Members. An Honorary Member will
not be required to pay membership fees.
e)
Temporary
Members
A
person may apply to be a Temporary Member if
the member:
iv)
attends at the Club and completes a
written application to the Club on the day of
attendance;
v)
submits an application for temporary
exemption to the NSW Firearms Registry of the
NSW Police Force; and
vi)
pays the temporary membership fee.
Temporary
membership must be exercised under the
supervision of a member holding a current
firearms licence and is valid for a period of
up to 3 months.
7
Transitional
Membership
a)
All members of the Committee
immediately prior to the adoption of these
Rules will continue to be members of the
Committee subject to these Rules after their
adoption. Those who held an executive office
will continue in that office subject to these
Rules after their adoption.
b)
All persons who were members under the
rules of the Club prior to the adoption of
this Rules will continue to be members after
the adoption of these Rules but will be
re-classified as follows:
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Old
Classification
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New
Classification
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POWERS
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Attend
Meetings
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Speak
|
Vote
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Veteran
|
General
Member
|
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Lady
|
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Adult
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√
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√
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√
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Family
|
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Junior
|
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Temporary
|
Temporary
Member
|
X
|
X
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X
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Paid
Life Member
|
Paid
Life Member
|
√
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√
|
√
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Honorary
Life Member
|
Honorary
Life Member
|
√
|
√
|
√
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8
Applications for membership
Any
person may apply to become a member of the
Club by submitting a written application form
along with membership fees to the Club
Secretary. An applicant becomes a member when
the application is approved by the Committee
and the register of members must be amended
accordingly.
The
Committee may accept or reject the
application. If an application is rejected,
the Committee need not give any reasons for
the rejection.
9
Duties
of members
Members
must:
a)
pay annual membership fees and monies
owing to the Club by a date to be determined
by the Committee;
b)
notify the Club of any change in
address or contact details; and
c)
at all times comply with:
i)
these Rules;
ii)
the Shooting Rules and regulations;
iii)
any reasonable direction given by the
Committee;
iv)
any law of Australia which relates to
ownership and use of firearms; and
v)
Club Rules.
10
Discipline of members Relevant
Conduct
If
an allegation is made that a member has:
a)
breached, failed, refused or neglected
to comply with these Rules and/or Club Rules;
b)
acted in a manner prejudicial to the
objects and interests of the Club or the sport
of clay shooting, whether at the Club or
outside of the Club;
c)
contravened any laws relevant to drugs
in sport or to ownership or use of firearms;
d)
risked the safety of the members or of
fellow members or any other persons;
e)
caused serious damage to property; or
f)
acted in an unsportsmanlike manner;
the
matter may be referred for determination to
the Committee after which they may:
i)
dismiss the allegation as being
vexatious, trifling or frivolous; or
ii)
notify the member of the alleged
conduct in writing; and
iii)
receive in writing or hear submissions
from the member at a meeting in response to
the notice should the member wish to make any
such submissions and/or attend the meeting.
11
Discipline of members Committee
Powers
If
the Committee is satisfied the conduct has
occurred, the Committee may decide by majority
to either:
a)
acquit;
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